Stop losing deals to missed deadlines and slow follow-up.
We set up AI that answers inquiries, books appointments, drafts reports, and tracks every date from contract to closing. You review everything before it goes out.
For brokers, attorneys, inspectors, builders, architects, and engineers.
- Free 20-minute call with John
- Your top time drains, identified
- No obligation, no software to buy
- in real estate, licensed since 1986
- 41 yrs
- in real estate, licensed since 1986
- real estate trades we build for
- 7
- real estate trades we build for
- new software your team has to learn
- 0
- new software your team has to learn
- BrokerAccepted offer logged, dates extractedStatus: Done
- InspectorInspection report drafted for reviewStatus: Needs your review
- AttorneyAttorney review window closes in 2 daysStatus: Flagged
- EngineerStructural letter requested, follow-up sentStatus: Tracking
- ClosingClosing date on every calendarStatus: Tracking
Every party, every date, in one place. Nothing is sent without a person approving it.
One deal. A dozen businesses. The same deadline.
Every closing depends on a chain of professionals. We set up AI for each link in that chain, fitted to how your trade actually works.
Real estate brokers
Leads go cold and contingency dates slip while agents are out showing homes.
- Instant lead response
- Contingency deadline tracking
- Transaction status updates
Real estate attorneys
Contract review and closing prep take up hours that could go to client work.
- Contract summaries and flags
- Closing checklist tracking
- Client intake triage
Home inspection companies
Agents want the report yesterday, and scheduling calls never stop.
- Online booking and reminders
- Faster report drafting
- Agent and buyer follow-up
Home builders & general contractors
Bids, change orders, and subcontractor schedules live in too many places.
- Estimate and bid follow-up
- Change-order documentation
- Schedule and sub reminders
Architects
Revisions, permit packets, and client questions pull time away from design.
- Client inquiry handling
- Revision and permit tracking
- Meeting notes and summaries
Professional engineers
Site visits, reports, and municipal deadlines have to happen in tight windows.
- Site visit scheduling
- Report drafting support
- Filing and deadline reminders
Other related services
Title, appraisal, survey, mortgage, and property management firms face the same time crunch.
- Order intake and routing
- Status updates to all parties
- Document collection
Don't see your business? If you serve real estate, we can help.
Tell us what you do
Six ways it gets time back for your team
Whatever your trade, the same busywork eats your week. Every workflow is scoped to your business, not pulled from a generic template.
Every inquiry answered fast
New calls, emails, and web inquiries get an immediate, professional response and go to the right person, even after hours.
Deadlines that track themselves
Inspection windows, contingencies, permit filings, and closing dates are pulled from your documents and pushed to your calendar.
Documents drafted, not typed
Report drafts, contract summaries, follow-up emails, and meeting notes are prepared for you to review and send.
Scheduling without phone tag
Clients, agents, and subcontractors book, confirm, and reschedule appointments without someone working the phone all day.
Built on the tools you already use
We connect to your existing email, calendar, CRM, and document systems. No replacing your software, no new logins.
Everyone kept in the loop
Buyers, sellers, agents, and attorneys get timely status updates, so fewer calls come in asking where things stand.
A four-step path from audit to a live system
Audit
We walk through how work moves through your business, from first inquiry to final invoice, and find where time is actually lost.
Design
We map a small set of AI-assisted workflows onto the tools you already use, starting with the bottlenecks that cost you the most.
Build
We configure and test everything against real (redacted) examples from your business before your team uses it live.
Support
We stay on to monitor accuracy, adjust as your volume changes, and train new team members as you grow.
41 years in real estate, now applied to your back office
Continuously licensed as a real estate agent since 1986, John has spent his career guiding buyers and sellers from accepted offer to closing, working alongside the attorneys, inspectors, builders, and engineers who make each deal happen. That experience shapes what the AI watches for and when it hands work back to a person.
- continuously licensed since
- 1986
- year in the profession
- 41st
Built by someone who has worked deals since 1986
John Maniec has been continuously licensed as a real estate agent for four decades. He has worked alongside the attorneys, inspectors, builders, and engineers who keep a deal moving, and he knows where things stall.
A human reviews everything
AI output is a starting point, not a final answer. Every deadline, draft, and summary is set up to be checked by your team before it goes out.
Early-stage partner pricing
We're a focused, growing consultancy. Early clients work directly with the founder and get pricing that reflects a partnership, not a mass-market product.
Questions we hear from real estate teams
Book your free consult
Tell us what your business does and where work tends to get stuck. We'll follow up within one business day to schedule a short, free audit call.
John Maniec
Founder — JFM Consulting Solutions LLC